Registration Department in Kerala Online


Registration Department in Kerala Online | Are you looking for Registration Department in Kerala Online ? then you are in right place 

Kerala is one of the first states in India to digitelised various property-related services, to make the process easy and faster. Kerala’s registration department offers many services online like encumbrance certificate, possession certificate, pay stamp duty and registration fee in Kerala verification of e-stamp paper and document registration

Encumbrance Certificate in Kerala | What is Encumbrance Certificate (EC)

The Encumbrance Certificate is considered as a important  and compulsory record, for property registration in Kerala. you can easily apply for Encumbrance Certificate online, The Encumbrance Certificate is shows the ownership of a property is completely free from any legitimate complexities and its very important Certificate for for property in Kerala, one The record denotes that the responsibility for property is totally liberated from any complexities. 

To get an Encumbrance Certificate online, you need to submit application online and pay the charges, then after few days you can download the certificate. 

Here you will get a step-by-step guide to get your Encumbrance Certificate:

How to apply Encumbrance Certificate Online in Kerala

Step 1: Visit Kerala Registration Portal

How to apply Encumbrance Certificate Online in Kerala

Step 2: Click on ‘Certificate’ in the top navigation menu.

How to apply Encumbrance Certificate Online in Kerala

Step 3: Click on ‘Encumbrance Certificate’ from the drop-down menu and swlwct ‘Submit Application for EC’ in the follow-up menu.

Step 4: Fill all the details required and make the online payment.

Remember this things when filling out the form :

➽ When entering a mobile number to receive SMS, enter your working mobile number

➽ For online payment, enter the applicant’s details in English only. Be sure to secure the generated ID and GRN for status checking

➽ Fees are non-refundable once the fee has been paid. Therefore, the department will not take responsibility for the invalid / incomplete certificates due to errors in the application. So enter all the details carefully.

➽ Are you interested in Certificate Generation Priority? If so, simply click on the ‘Do you want Priority?’ Option. If so, you will have to pay double the normal fee for this option.

➽ Certificates are usually generated in Malayalam. If you want the certificate in English, you can refer to it in English in the ‘Require Certificate’ field.

➽ You will be notified via SMS at the time of successful submission, generation and issuance of the certificate on the provided mobile number.

➽ Your certificate can be viewed and downloaded when you receive an SMS saying ‘Your certificate is ready to download’

How to download Encumbrance Certificate online | How to view Encumbrance Certificate online in Kerala

The Kerala government has released this service on the official portal of the state registration website and we can easily download or view Encumbrance Certificate. Follow these steps to view the Encumbrance Certificate status.

Step 1: Visit Kerala Registration Portal  – Click here to view

Step 2: Scroll down and click on this button ‘View/Download Encumbrance Certificate Online’.

How to download Encumbrance Certificate online

Step 3: Click on this button  ‘View/Download Encumbrance Certificate Online’.

Step 4: Enter the transaction ID generated when online payment was confirmed.

Step 5: Click ‘Check Status’ and view your EC.

Step 6: Click on download button and download your Encumbrance Certificate Online

How to register property in Kerala online? Property registration in Kerala online?

Step 1: Visit the Registration Department portal CLICK HERE ➤ Registration Department portal then  click on ‘online applications’.

Step 2: Create your user login id and generate a new token.

Step 3: Select the following informations like sub-registrar office, transaction type, district, taluk and submit the information.
Step 4: 
Enter the details about document and claimant, etc.
Step 5: 
Pay the stamp duty and registration fees { if the amount is less than Rs 1 lakh}
Step 6: 
Once you completed the payment is done, visit the registration portal once again and confirm the payment.
Step 7: 
Download the e-stamp. in the e-stamp you will get  a serial number and GRN 
Step 8:
 Schedule the time slot by clicking ‘View Token’. Click on Accept and Submit.
Step 9: 
The details entered by you will be submitted then click on ‘Accept and Continue’. then it will generate a acknowledgement slip, it will have your appointment details for the sub-registrar’s office.

Step 10: 
Visit the sub-registrar’s office on the appointment time and date for registration and submit the printout of the report, along with the documents to the registrar. After successful registration, the applicant will be sale deed.

Which documents required for property registration in Kerala ?

  1. Map plan and description of immovable property.
  2. Proof of ownership
  3. Digital photograph of property (building or plot).
  4. No-objection certificate (NOC).
  5. Certified copy of original old sale deed, assessment of MC or mutation.
  6. Identify proof of both the parties: Ration card, voter ID, driving license, Aadhaar card or PAN card.
  7. Identity proof of two witnesses.

The above mentioned documents required for property registration in Kerala

Stamp-duty and Registration fee in Kerala

The Kerala government has now allowed usage of e-stamps for document registration, where stamp duty of document registration exceeds Rs 1 lakh. You want buy e-stamp, you can buy e-stamp online from the official registration department portal of the state government, by following the procedure. if you have no idea about how to pay stamp duty then follow the below steps to do it easily How to pay stamp duty and registration fee in Kerala

How to pay stamp duty fee in Kerala and registration fee in Kerala 

Step 1: Visit Registration Department official site  then scroll down till you find ‘online applications’Click Here to visit Registration Department official site 

Step 2: Create your user login ID and password and generate a new token.

Step 3: Select these sub-registrar office, transaction type, district, taluk and submit the information.

Step 4: Enter the details about document, executant, claimant, etc.

Step 5: If the stamp duty payable is more than Rs 1 lakh, select e-stamp as mode of stamp duty payment.

Step 6: Complete the self-verification and submit the application for e-stamp.

Step 7: Proceed for fee payment. Click on online payment from the top menu.

Step 8: Choose ‘Stamp duty + Registration fee’ and proceed with the payment.

Step 9: Validate your phone number by submitting the OTP.

Step 10: Secure the transaction ID.

Step 11: Once the payment is done, visit the registration portal again and confirm the payment.

Step 12: The system will prompt the details of the fee paid. Click on ‘view details’ to download the e-stamp.

Step 13: Your e-stamp will be generated with a serial number and GRN on it. You can verify the e-stamp serial number from the portal’s home page.

Step 14: Schedule the time slot at the sub-registrar’s office for physical document verification.

Land Records online | How to check land records online in Kerala 

The e-Rekha Portal is an online portal developed by the Government of Kerala to provide transparency in land transactions, check landowners and search for property details. You can check the details and online survey number of all land and landowners in Kerala using the e-Rekha Portal. For that visit the e-Rekha Portal

Step 1: Visit E-Rekha portal

Land Records online

Step 2: Go to File search Page and choose any option according to your requirements.

Land Records online

Step 3: Choose your district, taluk, village block number  and document type.

Land Records online

Step 4: Enter survey number

Step 5: Click on the ‘Submit’ button

Step 6: The results and preview will be  (thumbnail of your document) show on the next page.

Please note, if you want to download the original one, please click on the Checkout option. You would need to create your login ID then login your account then go to download the document, after paying a nominal fee.

Step 7: Verify all the details and also note down the transaction number for future communication with KLIM.

Step 8: Click on Proceed to Pay button then you will be redirected to the payment gateway.

Step 9: Click on Download button and save the requested documents

Document Download Fees

Type of recordFee per page
Taluk mapRs 1,000
District mapRs 1,000
Litho map (old survey)Rs 1,000
Block map (re-survey)Rs 1,000
Measurement plan (old survey)Rs 750
FMB resurveyRs 750
Land registerRs 1,400
Settlement register (resurvey)Rs 1,400
Correlation statementRs 1,000
Area listRs 550

How to download possession certificate in Kerala | How to download possession certificate in on e-district ?

possession certificate is one of the most important thing. if you are applying for a housing loan or any subsidy possession certificate is mandatory. Home owners can easily get there possession certificate in e-district. To download the document, the applicant want to upload following documents:

  1. Aadhaar card
  2. Land tax receipts
  3. Proof of ownership of property
  4. Encumbrance certificate
  5. Voter ID card

After submitting these data the applicant can get the possession certificate with in seven days from the date of application.

How to search for Akshaya Centre on e-district?

Step 1: Visit Akshaya Kerala Portal 

Step 2: Click on Citizen Services.


Step 2: Click on E-district and search for ‘Possession Certificate’

Step 3: Click on ‘Read more’ and scroll down to find ‘View Akshaya Centres’

Step 4: Select district and municipality to search for the centre


Kerala Registration Department contact details |Registration Department contact details 

Official website
Phone Numbers0471-2472118, 2472110
WhatsApp Number8547344357

If you have any doubts or enquiry you contact above given number through whatsapp or via mail

FAQs :

How long will it take to get encumbrance certificate in Kerala?

It will takes around 6-10 days to get the EC in Kerala.

How can I check my property records online in Kerala?

You can check property records online. please check above article 

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